Operations Assistant , Part-time

Mission Statement

NSRH provides students, nurses and midwives with education and resources to become skilled care providers and social change agents in sexual and reproductive health and justice.

Vision

We envision a world in which all people have access to just and dignified full-spectrum reproductive and sexual health care.

The Opportunity

NSRH is a growing organization that recently underwent a name change and mission expansion. In 2018 we changed our name from Nursing Students for Sexual and Reproductive Health (NSSRH) to Nurses for Sexual and Reproductive Health (NSRH). This change occurred because we recognized the need to create a home for Nurses in SRH throughout the trajectory of their careers.

Sexual and reproductive health is an integral component of a person’s overall health and well-being, yet millions in the US lack sexual and reproductive healthcare (SRH) access, especially people who are low income, of color, LGBTQ, young, or living in isolated rural areas. While nurses provide most reproductive and sexual health care services in the United States, this content is under-represented in nursing education and continuing education programs.

To achieve universal access to comprehensive sexual and reproductive healthcare, including abortion; all nurses must have access to education and training from pre-licensure, to professional development opportunities for seasoned clinicians. They must also understand how economic and socio-cultural factors impact patients’ sexual and reproductive lives and reflect the diversity of the communities they serve. NSRH is helping to realize this vision by providing nursing students, nurses, and midwives with the education, professional development opportunities, and advocacy tools they need to become social change agents in sexual and reproductive health and justice.

We have identified 3 Program Areas to help us fulfill this mission:

1. SRH Education
2. Professional Development, and
3. Advocacy

In order to meet these objectives, we need to grow our staff. We are presently a team of four: our Operations Manager is based in the home office in St. Paul, MN, our Advocacy and Engagement Director is based in Phoenix, AZ, our Professional Development Director is based in Atlanta, GA, and the Executive Director is based in Chicago, IL. We also have an amazing Board of Directors composed of SRH practitioners and advocates located throughout the country.

Our organization is seeking a part-time Operations Assistant under a renewable 12 month contract to support the Operations Manager in performing the day to day operations of the organization. We are looking for an individual who is efficient and comfortable being a member of a team that mostly works remotely. The organization is transitioning to a Membership structure and so experience with database management is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

This position reports directly to the Operations Manager.

Major Responsibilities

• Assist with database on-boarding and management
• Familiarity with a membership database (Memberclicks, Wild Apricot, Membersuite, etc) is a plus.
• Provide general office support
• Organize and streamline paper filing system
• Manage ordering and inventory of supplies
• Manage printing and mailing needs (including checking the organization’s PO Box 2x/ week)
• Assist with staff and board travel arrangements
• Assist with scheduling staff meetings and managing the agenda
• Assist with facilities management (cleaning, communicating w/ property manager)
• Ensure that visitors to the home office receive a high level of customer service
• Ensure that all points of contact with NSRH via the main phone line, incoming mail, and the [email protected] email account, etc. reflect the organization’s values
• Provide executive support to the ED (managing ED’s calendar, travel arrangements, etc.)
• Provide administrative support to Program Directors
• Provide logistical support for events and activities
• Manage supplies for campus chapters
• Assist with communications (weekly newsletter, marketing materials, website updates, etc.)
• Other duties as assigned

Qualifications and Qualities

• Must have at least 5 years of administrative/ operations experience
• Must have experience working on the 'backend' of a database to build enhancements, create forms, test updates, set permissions, import data, and troubleshoot
• Experience with a membership organization or association is a plus
• Experience working with websites (building pages, adding content, etc…) is a plus
• Must be comfortable working with a largely remote team across various time zones (lots of video calls)
• Must be a strong problem-solver
• Must be a strong communicator (verbal and written)
• Must be based in the St. Paul/ Minnesota area and able to work from the home office in Saint Paul four- five days a week (this is, of course, dependent upon the status of the pandemic.)
• Must be proficient with Google Suite (Gmail, Drive, etc)
• Must be proficient with Office Suite (Word, Excel, etc)
• Must be comfortable navigating online meetings, workflow management, and collaboration tools.
• Must be a great team player and collaborator and demonstrate the ability to work effectively with individuals of diverse backgrounds (ethnicity, gender identity, religion, sexual orientation, ability, etc.)
• Ability to analyze and revise operating practices to improve efficiency
• Detail oriented with superior organization skills and dedication to completing projects in a timely manner
• Ability to remain open and flexible within a growing organization and changing landscape
• Bachelor’s Degree required

What we offer:

• Salary: $22/ hour for 25 hours a week
• Generous paid time off (PTO) package
• Flexibility (able to negotiate for a 4-day work week, if desired. Ability to work from home on days with extreme weather)
• An amazing team of colleagues
• Work that matters

*Please note that this is a non-exempt, part-time, temporary position that does not provide medical benefits.

The Hiring Process

Application

1. Complete an application and submit it to [email protected] by November 6, 2020. Your application should include the following:
1. Please be sure to put “Operations Assistant Position” in the subject line
2. A cover letter that addresses the following questions:
1. After reviewing this job description and the NSRH website (www.nsrh.org) discuss what makes you an excellent candidate for this position (with special attention to your database management experience). Please include specific examples from your previous experiences.
2. What most excites you about this position?
3. What outstanding questions do you have about the position?
3. Resume that highlights relevant experience (with special attention to database management experience)
4. List of 3 references with contact information
5. List of any social media accounts that you feel might enhance your application (LinkedIn, personal website or blog, etc.)
6. Include a brief writing sample (could be from a social media account)

Interviewing

Those selected will be invited to participate in a brief screening call. Calls will happen on a rolling basis through November 13, 2020.

The top 4 candidates will be invited to participate in a video interview with the entire team between November 23 - December 4, 2020.

The top 2 candidates will be invited to participate in an in-person final interview with the Operations Manager and Executive Director December 10-18, 2020.

Offer finalized by early January 2021. As you can see there is a pretty tight timeline for this process. We are highly motivated to find the right person and would love to find someone who can start in January.

NSRH is proud to be an equal opportunity employer and does not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Our goal is to cultivate a diverse organization that is representative, at all job levels, of the communities that Nurses serve. We welcome applications from members of historically marginalized groups.

“NSRH has turned me into an activist and a leader.”